# Waybook Pricing

Waybook is a knowledge-base and business-playbook platform for teams. It
helps organisations document, organise, and share SOPs, employee training,
and internal processes.

All prices are in USD. Two billing cadences are available: monthly and
annual (annual shown as the effective per-month rate). Every plan
includes world-class support.

- Canonical HTML page: https://www.waybook.com/pricing
- Last generated: 2026-04-17

## At a glance

| Plan       | Monthly  | Annual (per month) | Seats included | Contact sales |
|------------|----------|--------------------|----------------|---------------|
| Core       | $119/mo  | $99/mo             | 20             | No            |
| Pro        | $238/mo  | $198/mo            | 20             | No            |
| Enterprise | Custom   | Custom             | -              | Yes           |

## Core - $119/mo ($99/mo billed annually)

- **20 team members included**
- Additional members: $6/mo (monthly billing), $5/mo (annual billing)
- Add-on available: Waybook Shots - all features unlocked

### Features included in Core

- **AI Content Writer** - Waybook AI can assist in drafting, editing, and refining content, saving your team valuable time and effort.
  _Generate high-quality, relevant training materials with minimal effort, harnessing the power of artificial intelligence._
- **Custom Branding** - Transform Waybook into a reflection of your organization by adding your brand colors and logo, boosting engagement and creating a familiar environment for your team.
  _Personalize your documentation with your company's logo, colors, and style._
- **External Document Sharing** - Effortlessly share your important documents with external stakeholders securely and seamlessly using Waybook's External Document Sharing feature.
  _Create links to specific documents or sections within your Waybook, making them accessible to anyone with the link._
- **Flow Charts** - Visually map your business processes with interactive flow charts. Display decision points, workflow paths, and clickable buttons that connect your team to the right resources - all within Waybook.
  _Create visual process maps with decision points, interactive buttons, and AI-assisted chart building._
- **Integrations** - Connect with your favorite tools and platforms, streamlining workflows and enhancing productivity.
  _Maximize your team's efficiency by seamlessly integrating Waybook with essential tools that enhance productivity and learning._
- **Waybook MCP** - Connect your Waybook knowledge base to the AI tools your team already uses. Waybook's MCP server lets AI assistants like Claude, Cursor, and ChatGPT search, reference, and surface your SOPs, processes, and training materials - right where your team works.
  _Connect Waybook to AI assistants like Claude, Cursor, and ChatGPT via the Model Context Protocol._
- **Mobile App** - Access your Waybook documents anytime, anywhere with our mobile app, ensuring your team stays informed and productive on the go.
  _Access your Waybook documents anytime, anywhere with our mobile app._
- **News Articles** - Keep your entire team informed and engaged with company-wide announcements that actually get seen and acknowledged, eliminating the chaos of scattered communications.
  _Share company announcements directly to your team's dashboard with visibility controls and engagement options._
- **Org Chart** - Build clarity, alignment, and transparency with a customizable Org Chart that helps your team understand how your business is structured.
  _Design your ideal team structure with Waybook's customizable Org Chart - clear, connected, and built for growth._
- **PDF Exports** - Maintain flexibility in your document management and enable easy dissemination of materials.
  _Export any part of your Waybook as a high-quality PDF document, making it easy to distribute printed copies, attach files to emails, or save backups offline._
- **Polls** - Gather quick feedback and make inclusive decisions across your team with interactive polls that surface insights without disrupting workflow or requiring separate survey tools.
  _Create quick polls to gather team feedback and make inclusive decisions directly from your dashboard._
- **Progress Tracking** - Optimize team development with Waybook's progress tracking reporting tools, providing a comprehensive view of learning progress and ensuring alignment with organizational goals and timelines.
  _Real-time insights into each team member's advancement through training materials and tasks._
- **Step Revisions** - Waybook's Revision History feature ensures that every change made to your documents is tracked and recorded. This provides transparency, allowing you to see who made changes, what was altered, and when updates occurred.
  _Streamline document management, ensuring no critical information is lost and past versions are easily accessible for review or restoration._
- **Tests** - Waybook's Tests feature enables you to verify that team members understand and retain critical information. By integrating quizzes and assessments into your documentation, you can ensure competency, reinforce learning, and maintain high standards of quality and compliance.
  _Assess your team's knowledge retention and understanding, ensuring that everyone is aligned and proficient with your processes and standards with Waybook tests._
- **Unlimited Documents** - Store and manage an infinite number of Documents, ensuring that all critical knowledge and processes are captured and accessible.
  _Create, store, and manage as many Documents as you need, ensuring your team always has access to comprehensive, up-to-date information and processes._

## Pro - $238/mo ($198/mo billed annually)  _Most Popular_

- **20 team members included**
- Additional members: $12/mo (monthly billing), $10/mo (annual billing)
- Add-on available: Waybook Shots - all features unlocked

### Features included in Pro

Pro includes everything in Core, plus:

- **Advanced Permissions** - Facilitate efficient collaboration while maintaining precise control over who can view, edit, and manage specific Documents and Subjects within your Waybook.
  _Pro teams have access to more granular permission settings._
- **Advanced Due Dates** - Ensure timely task completion and maintain consistent compliance with advanced due dates that include recurring deadlines, empowering teams to meet both one-time and ongoing requirements with precision and flexibility.
  _Advanced deadline management with recurring options for compliance training and flexible relative dates for onboarding._
- **Audit Log** - Enjoy comprehensive tracking of all document changes and user activity in your Waybook, ensuring transparency, accountability, and enhanced security.
  _Audit Logs provide an essential layer of security and oversight by meticulously tracking all activity within your Waybook._
- **Document Verification** - Ensure the information in your Waybook is always accurate and up-to-date by assigning team members to verify documents. Set review dates for periodic checks and rest assured your processes and policies are correct.
  _Assign team members to verify documents, track approval status, and schedule automatic review dates to keep your knowledge base accurate._
- **Enforce 2FA** - Safeguard your organization's knowledge base, SOPs and training material with enforced two-factor authentication.
  _Strengthen the security framework of your company knowledge by requiring two-factor authentication (2FA) for all users._
- **Enhanced Support** - Waybook's enhanced customer support ensures you receive personalized, expert assistance whenever you need it, maximizing your platform experience and success.
  _This premium level of support goes beyond standard assistance, offering Pro teams direct access to more in-depth, personalized help whenever they need it._
- **External Subject Sharing** - Seamlessly share specific Subjects with external partners or clients, ensuring everyone stays aligned and informed without needing full access to your entire Waybook.
  _Share entire subjects or collections of related documents with external audiences._
- **Free Data Migration*** - Waybook's free data migration offering ensures a seamless transition of your existing documents and processes into Waybook, saving you time and effort.
  _Get 10 hours of personalized assistance to meticulously transfer your content for any other platform, ensuring that every piece of knowledge is accurately reflected in the Waybook environment. * For Pro Annual accounts with over 50 seats_
- **SSO & Directory Sync** - Streamline user management and enhance security by allowing seamless integration with your existing identity providers, ensuring quick and secure access for your team. Note: SSO and Directory Sync have minimum seat requirements dependant on provider.
  _Streamline user management and enhance security by integrating with your organization's Single Sign-On (SSO) and directory synchronization systems. Note: SSO and Directory Sync have minimum seat requirements dependant on provider._

## Enterprise - Custom pricing

- Custom seat count and setup
- Pricing on request (contact sales)
- Includes everything in Core and Pro, plus enterprise-only features

### Enterprise-only features

- **Bespoke Integrations** - Unlock unparalleled customization and efficiency, by enabling seamless connectivity with your existing tech stack, optimizing workflow and efficiency.
  _Enterprise teams can take customization and efficiency to the next level with our tailored integration solutions that seamlessly connect Waybook with other critical software and systems within your organization._
- **Custom Email Sender** - Enterprise teams can deliver Waybook notifications directly from their business domain, ensuring a branded and consistent communication experience across the organization.
  _Send Waybook notification emails directly from your business domain, creating a cohesive, branded communication experience for your team._
- **Custom Reporting** - Unlock custom reporting feature for enterprise teams delivers tailored insights and analytics, empowering data-driven decisions to optimize training and ensure compliance across your organization.
  _Recognizing that enterprises often require deeper insights and more nuanced reporting to inform strategic decisions, Waybook provides a bespoke reporting service that goes beyond the standard customization options._
- **Dedicated Support** - Waybook's dedicated customer support for enterprise plan holders provides tailored, high-touch assistance to meet the unique needs of your large organization.
  _Enterprise teams will be partnered with a dedicated support representative. This level of support ensures that Enterprise teams receive personalized, immediate assistance tailored to their specific needs and challenges._
- **Setup Consultation** - Ensure a smooth and efficient onboarding process with the help of your Waybook setup consultant, getting your team up and running quickly with personalized expert guidance.
  _Waybook Setup Consultation is a personalized service that provides Enterprise teams with direct access to Waybook's experts, who help in planning and implementing the most effective structure and strategy for their training and knowledge management platform_
- **Team Enablement Sessions** - Boost engagement and operational efficiency from the start with team enablement sessions - empowering your team with the knowledge and skills needed to maximize the platform's benefits, driving efficiency and productivity.
  _We'll help facilitate a smooth and effective introduction to Waybook for your entire team, equipping them with the knowledge and skills necessary to leverage the platform's full potential from day one._

## Add-ons

### Waybook Shots
A short-form video add-on available on Core and Pro. All Shots features
are unlocked when the add-on is enabled; additional members cost $6/mo
(monthly billing). See https://www.waybook.com/shots for details.

## Frequently asked questions

### Can Internal Templates be exported if I need a hard copy?

It is easy to export your templates into PDF versions if you would like to share a hard copy. This makes it even easier to ensure everyone can sign off on the template format.

### Can I download a backup of my data?

Your knowledge within your Waybook always remains your intellectual property. Knowledge and content is always available in from within your Waybook account in addition to being able to export all content as a structured PDF.

Should Waybook ever cease to trade, we would still guarantee you access to your data in either a CSV, HTML or XML data pull.

### What access levels can be configured with advanced permissions?

With advanced permissions, you can configure various access levels, including read-only access, editing permissions, and administrative privileges. This flexibility allows you to customize access based on user needs and responsibilities.

### What does CNAME allow us to do?

Also known as "custom domains" or "vanity URLs". Using CNAME, you can put your Waybook on your business' website, for example: knowlege.yourcompany.com.

## Next steps

- Start free: https://app.waybook.com/public/register/
- Full feature index: https://www.waybook.com/features
- Help & FAQ: https://www.waybook.com/faq

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_This markdown mirrors https://www.waybook.com/pricing for AI agents and automated
comparison tools. The HTML page is the source of truth for visual
presentation; this file is the source of truth for machine-readable
comparison. Feature lists are generated from Waybook's content
collections and reflect what is live on the site today._