Employee Onboarding Software for Growing Teams

Waybook is employee onboarding software that lets you build one structured onboarding process and deliver it to every new hire. Same steps, same standards, fully trackable.
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Employee Onboarding
Trusted by 1000s of growing businesses
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Hire fast. Train faster. Scale exponentially.

Give every new hire a structured, self-service onboarding experience that cuts ramp time in half.

Eradicate slow first days

Encourage autonomy even before your new hires get started.

Delegate efficiently. Get rid of repetitive questions. Use a single self-onboarding platform that saves you management time.

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Eradicate slow first days
Assign new hire task lists
Assign new hire task lists

Auto-enroll new employees into employee training

Set learning schedules automatically according to the new hire position and seniority. Release content drips that ensure they're progressing.

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Track Progress

Test for completion and understanding.

Easily create tests and assessments within your employee handbook. Confirm your team's knowledge as your organization grows.

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Track Progress

Feature Highlights

Progress Tracking

Progress Tracking

Optimize team development with Waybook’s progress tracking reporting tools, providing a comprehensive view of learning progress and ensuring alignment with organizational goals and timelines.

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Advanced Permissions

Advanced Permissions

Facilitate efficient collaboration ​​while maintaining precise control over who can view, edit, and manage specific Documents and Subjects within your Waybook.

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Tests

Tests

Waybook's Tests feature enables you to verify that team members understand and retain critical information. By integrating quizzes and assessments into your documentation, you can ensure competency, reinforce learning, and maintain high standards of quality and compliance.

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Integrations

Integrations

Connect with your favorite tools and platforms, streamlining workflows and enhancing productivity.

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Use our SOP templates to get started fast

Onboard anyone, anywhere
Onboard anyone, anywhere

Onboard remote team members to reach their peak fast.

Achieve ultimate consistency. Train remote employees to perform in the clear, predictable and repeated way that you expect.

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Use-cases

Employee Training

Ditch scattered docs and inconsistent processes. Waybook gives you one place to create, organize, and automate employee training. From onboarding to training with consistency, your entire process lives in one AI-powered source of truth.

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Standard Operating Procedures

Waybook is SOP software for growing teams. Build your standard operating procedures once, keep them current, and make sure every person on your team actually follows them.

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Knowledge Base

Waybook is a knowledge base software that centralizes your team's documentation, SOPs, and processes in one searchable place, so everyone can find what they need and work with confidence.

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Business Playbook

Waybook is company playbook software. Document how your business runs, train your team from a single source of truth, and stop being the one person who knows everything.

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From law firms to real estate agencies to tech startups, thousands of teams use Waybook to bring clarity, speed, and consistency to the way they work.

Waybook has saved us time, which means more personal time for things like spending time with family. It’s been a game-changer both professionally and personally.
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Waybook has fundamentally changed how we manage knowledge, improving compliance and ultimately our bottom line.
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The more you use it, the more efficient operations become, consistency happens, employees are satisfied because they feel educated and have information at their fingertips and then they can use that time for their superpowers.
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Reduce Admin Workload

Integrate Waybook with your existing tools and workflows.

Waybook integrates with MS Teams, Slack, Asana, Google Workspace, and thousands of other tools you're already using.

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Reduce Admin Workload

How does Waybook compare to other employee onboarding software?

Tool Best for Onboarding + training Pricing Best suited for
Waybook Structured onboarding with progress tracking and team training in one place Yes From $99/mo Growing teams at 20 to 200 that need onboarding people actually complete, not just receive
Trainual Structured training curricula No From $249/mo Teams building formal training paths willing to pay 2.5x more for a narrower feature set
Scribe Auto-capturing software processes No Free / $23/seat Individuals documenting software workflows, not a full onboarding system
Notion Flexible documentation No Free / $8/seat Small teams who want lightweight docs without onboarding tracking or accountability
Google Docs Basic document sharing No Free Bootstrapped teams under 10, works until the team reaches 15 people
See how Waybook compares to Trainual →See how Waybook compares to Notion →

Frequently asked questions

What is the best employee onboarding software for small businesses?

Waybook is designed for growing teams of all sizes. It gives small businesses a structured way to onboard new hires consistently without a large HR team — one process, assigned automatically, tracked from day one.

How do I create a structured onboarding process for new hires?

A structured onboarding process starts with defining what every new hire needs to know, read, and complete in their first 30, 60, and 90 days. In Waybook, you document that process once, assign it automatically when someone joins, and track completion at every step.

What's the difference between onboarding software and an LMS?

An LMS is built for formal course-based training. Onboarding software like Waybook is built for operational processes — getting new hires following the same SOPs, policies, and workflows from day one. If you need process adoption and accountability, not just e-learning modules, onboarding software is the right fit.

How long does employee onboarding usually take?

Most onboarding programmes run 30 to 90 days. The first week covers orientation and access; the first 30 days cover role-specific training. Waybook reduces ramp time by giving new hires a self-serve, structured path they can follow at their own pace — with completion tracked automatically.

Can onboarding software integrate with my HR system?

Yes. Waybook integrates with tools like MS Teams, Slack, Google Workspace, and Asana, and connects with HR platforms via Zapier and other integrations. New hire workflows can be triggered automatically so onboarding starts without manual setup.
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3,000+ companies and 60,000+ people onboard, train & grow faster with Waybook

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★★★★★
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