Published by
Mike Bandar
Employee Onboarding
6 mins

What are the 4 Phases of Onboarding?

Every organization has a yen to stand out in today's competitive marketplace. It becomes possible if the company hires eminent employees that enhance its brand productivity and enforce the companys culture.

For this purpose, you need to optimize your onboarding process to acquire worthy workers. Recruitment of new staff members into your team may be challenging: what's the best onboarding software? What to offer at each onboarding phase? How to ignite their will for a continued career in your organization? How to make sure the newcomer feels welcome?

But adequate planning mollifies this task. A strong onboarding strategy may increase your worker retention rate up to 82%, reducing turnover costs and helping your business towards longterm success.

The organization should provide an engaging environment to their workers. Good socialization with the newcomers  motivates them. Making your recent hires familiar with their particular duties is significant to get outcomes as per your preferences.

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What does Onboarding Mean?

Onboarding is a process in which new employees are hailed into the organization. This proceeding helps the latest members to acknowledge their position and role in the firm. You not only orient employees but also make them acquainted with business culture and technical factors.

Doing it well leaves your mark in the mind of a new acquisition. This onboarding process is an analytical role of HR managers to enroll better candidates to attain the goals and objectives of their business, while ensuring great employee experiences.

What is the Primary Purpose of Onboarding?

Onboarding assists the newly admitted staff in learning creative skills to carry out their job proficiently. In addition to hiring members, it also includes their proper training to become efficient pioneers in your business. So, Onboarding has the objective to build a social connection with your new team.

If you provide a positive cheering environment, the workers used to stay more in your firm. You can benchmark your onboarding program by your employee retention rate. 70% of the respondents use employee retention to evaluate a good onboarding process. As a result, a well-planned onboarding augments your business domain.

How Long Does Onboarding Take?

So, what should be the average time for Onboarding the new staff? An onboarding process is not a one-time process. It is an ongoing process that aids your employees in working discriminately.  The onboarding time frame depends on the role of the newly hired team members.  

But typically, an onboarding process should last for three months. According to research, 47% of the respondents believe that the length of an onboarding process should be from one to three months. But most professionals recommend that the process may take a much longer 90 days to make the new hires comfortable and fully trained. 

What are 4 Phases of Onboarding?

If you want to develop your company's onboarding procedure, you should follow these onboarding phases. You can follow these steps to hire quality attendants for your particular position. Moreover, these phases of onboarding encourage your employees to do their tasks adeptly.

Phase 1: Pre-Onboarding

The first and foremost phase of Onboarding is known as pre-onboarding. This phase commences as the employee accepts your job invitation when they start the position. This procedure provides an exciting opportunity to keep them encouraged and stirred throughout the onboarding process.

You can familiarize them with the company's amenities and their development plan. This information intrigues them. Moreover, in this phase, you have to do some paperwork upfront. It stimulates the members to acknowledge their duties from day one of their joining.

It would help if you also made new hires understand how your organization works. Moreover, strong communication is essential to make a great connection with them. Make them aware of your policies, facilities, documentation to engage them before kicking off, familiarize them with some product demos and get the hire paperwork off the way. It would help if you prepared this employee orientation beforehand they needed the first day.

Phase 2: Onboarding and Welcoming New Employees

The next phase of Onboarding is to welcome new hires to your organization. You can hail them by giving an orientation. You can make them aware of your company's culture in this respect. Be cordial with them so that they feel like a part of your workforce. It is optimal to introduce them to your senior leadership and other employees to build team spirit.

Employee onboarding process flow reinforces the new teammates to give the best output. You can organize a welcome lunch for them to admire them. Moreover, you can discuss their insurance and medical care. You can direct them to the gaming room, gym, sports ground, and other spots. You should provide a friendly environment so that they want to start their tasks avidly.

Phase 3: Training

This phase is one of the most significant phases of onboarding. This phase decides the fate of your business. If there is any dereliction of training, your employees become dissatisfied, and the turnover ratio increases. So, you have to anticipate adequate training for them. In this phase, you should enlighten them about their responsibilities and tasks. You should not overburden them in the beginning.

You can conduct various seminars and workshops to educate them on different skills in the training process. You can also train them to do their task chores in the specified time. The learning process of the new staff is critical. For this purpose, you can opt for any teaching style according to their preference. You can provide them with self-paced, online, or technical learning.

Is Onboarding Same as Training?

Well, Onboarding is the engrossment of new hires into the company. The entire program includes preboarding, orientation, training, and transition to a new role. Onboarding covers all the specifics of new employees. In contrast, training is one of the segments of the onboarding program.

So, employee onboarding is a complete proceeding from recruiting to making the new staff productive for the business. Training is a section that deals with the technicalities regarding the tasks. Although there is correspondence between Onboarding and Training, you need to segregate learning job duties under training from the more extensive onboarding program.

Phase 4: Transition to New Role

The transition period is from a new employee position to becoming a full-fledged team member. This last phase of Onboarding assists the new hires in shifting their role as permanent employees. For this purpose, the managers need to provide them with improvement tactics to stand out in their position.

For this purpose, the seniors may provide coaching and feedback for their ultimate growth. You can also gauge their performance and support them to get prolific consequences.

The Bottom Line

So, now you get familiar with "What are the 4 phases of onboarding." You can follow these phases to appoint worthy team members. A company's onboarding program plays a vital part in business success, as it's the first opportunity to offer a remarkable employee experiences.

According to research, 79% of the respondents believe that the onboarding program speeds up integration into the company. Therefore, a company's success depends upon an effective onboarding procedure throughout all of the phases of employee onboarding.

If you want to further ease and streamline your onboarding and training process, Waybook is always ready to make a significant difference in your business. Our instructional design platform improves employee engagement with outstadning instructional design, blended learning, onboarding checklist, applicant tracking, specialized quizzes and tests and a streamline onboarding workflow for the whole onboarding process.

Just contact us and book a live demo to test it yourself!

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