By Mike Bandar, Co-founder of Waybook.
Scribe is the faster way to capture one process as a step-by-step guide. Waybook is the place those procedures get assigned, read, tested and kept current. As one business systems analyst who moved off Scribe put it, it is great at click and capture, but "we have to take time to go in and add our own steps." For one person documenting software clicks, Scribe's free Basic plan or Pro Personal at $25 a seat a month billed yearly is enough. For a team of 8 or more that needs to know who learned the procedure, Waybook costs less and does more: 20 members from $99 a month billed annually, with Waybook Shots for capture, read confirmation and tests included. At 20 people, Scribe Pro Team is $260 a month billed yearly. Prices checked October 29, 2026.
What each tool is built for
Scribe is a capture tool. It watches you work and turns clicks into an annotated guide with screenshots, in the time it takes to do the task once. Guides can be shared by link, embedded, or exported to PDF, HTML or Markdown on the paid plans.
Waybook is a system of record for procedures. It holds the SOP library, assigns procedures to roles, confirms who read the current version, tests whether they understood it, and keeps an owner, a review date and a version history on every document. Capture is part of it through Waybook Shots.
The question is not which captures faster. It is what happens after the guide exists.
That is usually how buyers end up comparing the two. One business systems manager described the search: Scribe first, then Google, "what else is there apart from Scribe?"
Waybook vs Scribe at a glance
Scribe | Waybook | |
|---|---|---|
Capture a process from your screen | Yes, its core job | Yes, with Waybook Shots |
Draft a procedure from notes or a file | No | Yes, AI Assistant on every plan |
Structured SOP library | Individual guides | Yes, by team, department and role |
Assign procedures by role | No | Yes, onboarding paths |
Read confirmation by person | No | Yes, on every document |
Tests and quizzes | No | Yes, on any document |
Owner, review date, version history | Version history by plan | Yes, on every document |
Free option | Basic plan, browser only | 7-day free trial |
Price at 20 people, billed yearly | $260 a month (Pro Team) | $99 a month (Core) |
What it costs at your team size
Scribe charges per seat. Waybook includes 20 members in the plan. Prices billed yearly, checked October 29, 2026.
Team size | Scribe | Waybook Core |
|---|---|---|
1 person | Free (Basic) or $25 (Pro Personal) | $99 |
5 people | $65 (Pro Team, 5-seat minimum) | $99 |
10 people | $130 | $99 |
20 people | $260 | $99 |
50 people | $650 | $249 |
Billed monthly, Scribe Pro Team is $17 a seat ($340 at 20 people) and Pro Personal is $35; Waybook Core is $119 a month with 20 members included. Scribe is cheaper for one or two people. From 8 people, Waybook is cheaper.
Where Scribe wins
Speed of capture. One click to start, and the guide writes itself while you work.
A free start. The Basic plan works in the browser at no cost.
Desktop and mobile apps. The paid plans capture beyond the browser, with branding, screenshot editing and redaction.
Solo use. For one consultant documenting client software, Pro Personal is the simpler buy.
Where Waybook wins
Proof, not just pages. Read confirmation shows who read the current version and when, and tests show who understood it. Clients and vendors ask for it in almost these words: "How are you ensuring that your staff have looked at these policies?"
Onboarding. Each role gets a path that assigns itself on day one, so a new hire gets a reading list, not a link dump.
Procedures that stay current. Every document has an owner and a review date, and a change goes back to the people who must re-read it.
More than software steps. Policies, safety procedures, client delivery and the handbook live in the same library, drafted by the AI Assistant from notes or a file.
The price at team size. 20 members for $99 a month billed annually.
Using both
Plenty of teams capture with a screen recorder and keep the procedure in Waybook. The capture is the first draft; the SOP is what gets assigned, read and tested. If you would rather have one tool, Waybook Shots does the capture inside Waybook, so the guide lands straight in the library with an owner and a reading list.
Teams on the record
ContainerPort Group runs 30 terminals with more than 1,000 people. Before Waybook, its processes lived in "cloud services, physical format, and in people's heads." In six months it documented more than 120 processes; onboarding time fell 30% and turnover fell 75%. Read the ContainerPort story.
Design Engineers, a 70-person building systems firm, ran the EOS core-process exercise and found half its knowledge lived in people's heads. Finding a document went from more than ten minutes to instant. Read the Design Engineers story.
How to decide in one week
Capture one real process in each tool. Then assign it to two people and wait a week. Ask who read the current version, who passed a check, and who is overdue. Scribe will give you a good guide. Waybook will give you the guide and the answers. Pick the one that matches the question you actually get asked.
Frequently asked questions
As an operations manager: should we use Scribe or Waybook for SOPs?
Scribe if you mainly need to capture software workflows as guides. Waybook if the SOPs have to be assigned, read, tested and kept current across a team. From 8 people, Waybook is also cheaper: $99 a month billed annually for 20 members against $13 a seat a month for Scribe Pro Team.
Is Scribe enough on its own for a 20-person team?
For capturing how things are done, yes. For proving who learned them, no: Scribe has no role assignments, read confirmation or tests. A 20-person team on Scribe Pro Team pays $260 a month billed yearly; Waybook Core is $99 with all of that included.
How much does Scribe cost compared with Waybook?
Scribe Basic is free. Pro Personal is $25 a seat a month billed yearly ($35 monthly). Pro Team is $13 a seat a month billed yearly ($17 monthly) with a 5-seat minimum. Waybook Core is $99 a month billed annually with 20 members included, then $5 a member. Prices checked October 29, 2026.
Does Waybook have a Scribe-style screen recorder?
Yes. Waybook Shots captures any on-screen process as a step-by-step guide, and the guide lands in your SOP library where it can be assigned and tested.
Can we use Scribe and Waybook together?
Yes. Many teams capture in a screen recorder and keep the managed procedure in Waybook. If you want one tool, Shots covers the capture inside Waybook.
As a founder: how do I keep SOPs from going out of date?
Give every procedure one owner and a review date, keep version history, and send each change back to the people who need to re-read it. Waybook keeps all four on the document. A captured guide is accurate the day it is made; keeping it accurate is the part a capture tool does not manage.
Which is better for onboarding new hires?
Waybook. Each role gets a path that assigns itself on day one, with read confirmation and tests on every document. Scribe gives a new hire good guides, but no reading list and no record of what they finished.
Is an AI SOP generator actually any good, and which approach scales?
It is good for the first draft. Capture or AI drafting gets a procedure written in minutes; what scales is what happens next: an owner, a review date, a role that is assigned it, and proof it was read. Waybook does both the drafting and the management. Try it on the free AI SOP creator.
Where can I start a free trial of SOP software?
Waybook has a 7-day free trial you start yourself. Scribe's Basic plan is free in the browser. Use the week to capture one process, assign it and see who reads it.
As a team moving off Scribe: how hard is it to switch?
Export your guides to PDF or HTML, attach them, and Waybook's AI Assistant drafts the structured version. For larger libraries, the Waybook team maps the migration, usually in about a week.
Our recommendation
If one person needs to capture software workflows, use Scribe. If a team needs those procedures assigned, read, tested and kept current, use Waybook, with Shots for the capture. At 8 people or more it is also the cheaper option. See the side-by-side at Waybook vs Scribe, our list of Scribe alternatives, and SOP software for growing teams.
