Waybook compared to Notion

Bid farewell to Notion's limitations and embrace knowledge management revolution with Waybook's superior design, collaboration, integration and security.
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4.9 / 5
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Trusted by 1000s of growing businesses
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Experience the difference in transforming your knowledge management practices.

Compare Waybook vs. Notion



Notion offers a visually appealing interface, but it may pose a learning curve for new users.
Waybook's sleek and intuitive interface empowers users with seamless navigation, requiring no technical expertise or training.


Notion allows for some customization, but it falls short compared to Waybook's extensive customization capabilities.
Waybook offers unparalleled customization options, providing complete control over design and content organization to align with your organization's unique needs and branding.


Notion lacks built-in interactive training features, leaving team members to rely on external resources for structured training.
Waybook revolutionizes learning with its interactive training content, enabling team members to acquire new skills effortlessly and achieve peak performance.

Interactive Training

Notion offers basic analytics functionality, but it lacks the advanced insights and strong focus on knowledge management provided by Waybook.
Waybook's comprehensive analytics deliver invaluable insights into platform usage, empowering organizations to identify knowledge gaps and optimize training efforts for maximum efficiency.


Notion supports collaboration, but it lacks the dedicated collaboration tools tailored for knowledge management offered by Waybook.
Waybook's collaborative tools foster seamless teamwork, enabling real-time collaboration on articles and efficient feedback sharing, resulting in enhanced productivity.


Notion offers integrations with various applications, but its range may not be as extensive as Waybook's, limiting workflow integration possibilities.
Waybook seamlessly integrates with popular tools like Slack, Jira, and Trello, ensuring your knowledge management efforts are fully integrated with your existing workflow and productivity tools.


Notion provides security features, but it falls short of the advanced and comprehensive security measures offered by Waybook.
Waybook prioritizes data security with state-of-the-art features like two-factor authentication and robust data encryption, guaranteeing the utmost protection of your organization's sensitive information.


A Knowledge Management Platform That Actually Helps You Grow

Supercharge Your Knowledge Management Efforts

Unleash the Power of Effective Knowledge Sharing

Waybook's intuitive platform offers seamless navigation, extensive customization, interactive training, advanced analytics, and robust collaboration tools.

Build your Waybook now
Tailor-made customization

Customize Your Knowledge Management Journey

Design your knowledge base to match your brand, optimize workflows, and empower your team. Harness the true potential of knowledge management through a tailored experience.

Build your Waybook now
Boost Learning and Performance with Interactive Training

Empower Your Team with Engaging Training Content

Effortlessly upskill your team, foster a culture of continuous learning, and watch performance soar. Invest in growth and success with Waybook.

Build your Waybook now
Gain Insights, Optimize Knowledge with Advanced Analytics

Engaging Content & User Experience

Harness the data-driven edge with Waybook's advanced analytics. Identify knowledge gaps, optimize training efforts, and make informed decisions. Take your organization's knowledge management to the next level with actionable insights.

Build your Waybook now
Collaborate Seamlessly, Achieve More Together

Future-Proof Collaboration

Enable real-time collaboration, gather feedback, and drive productivity. Unleash the collective knowledge of your team with Waybook.

Build your Waybook now


Packed with useful features & supported by a world class team.
Unlimited subjects, documents & steps
Full image & video embed functionality
Content tests & assessment
Customizable branding
You own custom domain (CNAME)
Process templates library
Repeatable checklists
Code snippets
Add GIFs with Giphy
1000s of royalty free images - Unsplash
Embed Google maps, docs & spreadsheets
3000+ integrations with Zapier
PDF import and export
Revision history
Undelete, trash & autosave
Drag & drop everywhere
Record & edit screen recording: free tool
Powerful content editor
Smart document update notifications
Reader status & progress tracking
Advanced search functionality
Bookmarked documents
Multilayer team & access permissions
Fast search
Audit trail
GDPR Compliant
Single Sign On (SSO)

Not sure where to start from with Waybook?

Phone Manner
Use this template for a clear and consistent telephone mannner
1. Check enquiry sources
2. Our contact information
3. Greeting callers
4. Answer with a smile
Use this template to assemble an appealing product listing
1. Your online store
2. Your new product
3. Product price
4. Calculate shipping
Use this template to promote the the culture of your organization
1. Employment basics
2. Code of conduct
3. Compensation & Development
4. Benefits & Perks
Use this template to describe how you evaluate and reward employees
1. What is good performance?
2. Periodical reviews
3. Rewards
4. Training
Use this template to provide a framework for your SOPs
1. Overview
2. Purpose
3. Scope
4. Responsibilities
Use this template when onboarding new employees to your company
1. Introduction
2. Company policy checklist
3. Paperwork checklist
4. Training checklist
Use this template for designing an engaging training track  
1. Training goals
2. Training targets
3. Training content
4. Training subject test
Use this template to list the tools you're using for prospecting
1. Pipedrive
2. Lemlist
1. Greeting callers
1. Greeting callers
Use this template to list the tools you're using for Business Intelligence
1. Microsoft Power BI
2. Looker
1. Greeting callers
1. Greeting callers
Use this template to list the tools you're using for Customer Service
1. Intercom
2. Stripe
1. Greeting callers
1. Greeting callers
& Growth
Use this template for a clear and consistent telehphone mannner
1. Greeting callers
1. Greeting callers
1. Greeting callers
1. Greeting callers
Billing &
Use this template to introduce your team to your payment platform
1. Introduction
2. Updating plans
1. Greeting callers
1. Greeting callers
Document how to respond to frequently asked questions
1. What's being asked
2. Which saved message to use
1. Greeting callers
1. Greeting callers
Help your support team understand how they should talk about you
1. The key benefits
2. The product/service
1. Greeting callers
1. Greeting callers
Start with templates
Waybook customer Sean rates Waybook 5 stars
Sean Williams
Waybook Quotation mark
This takes care of everything I've been wanting to accomplish as a place to organize trainings and SOPs.
Mike Waybook Customer testimonial picture
Waybook Quotation mark
Love that I can put together a Business Playbook with Waybook.
Waybook Quotation mark
Very easy to use, for me and my team. It is very user friendly, I like its search engine and the way you can organize everything.

Frequently asked questions

How do I set permissions in Waybook?

You have full control over which subjects your teammates can access and set permissions accordingly; these can be no access, read, edit and publish.

How should I get started with Waybook?

When you register for your Waybook, you will automatically have access to our ‘Start with Waybook’ subject, which will give you all of the essential knowledge to get going. You will also have the option of starting with a templated structure for SOP and document inspiration.

Do you support integrations like Google Docs, Dropbox, Slack etc.?

Yes! You can import images and attach files directly from Dropbox, Gdrive and more. Google Docs, sheets & Airtables can be embedded directly into Waybook Docs. Plus you can connect your Waybook to Slack and more than 3000 other tools using our Zapier integration.

Can I custom brand Waybook for my business?

Yes! You can set your own colours and logo to make Waybook your own. Pick your own subdomain like mycompany.waybook.com or use our CNAME feature to connect your own fully custom domain.

What's unique about Waybook and what makes it different from other ways of sharing information?

Here are just a few things that set Waybook apart from our competitors:
✨ An intuitive content structure created by process experts
✨ Powerful text editor to create rich and engaging content
✨ Ability to track read views and progress
✨ Tests and assessments to confirm knowledge consumption

What is Waybook's backup process?

Waybook has several policies designed to ensure your data is always safe.

All data is replicated to a secondary database, so that in the event our primary database fails, we can get you back online instantly with no data lost. Alongside that, our database is automatically backed up every hour to a geographically separate data center, with all backups retained for 30 days.

Finally, because Waybook is paranoid about making sure all your data is safe, we take our own backups which are encrypted and stored off-site with a completely separate service provider. This means that our current hosting provider could suffer a complete outage and we would still be able to provide access to your data.

Beyond data, Waybook has a tried-and-tested disaster recovery process in place. Our infrastructure is defined via code, meaning we can recreate all of our servers in a matter of hours if needed. You entrust us with your data, and we've spent the last decade making sure we have robust and resilient systems in place to keep it safe.

3,000 companies and 60,000 people onboard, train and grow faster with Waybook

Create your Waybook now
4.9 out of 5
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