Waybook compared to Whale

Leave that slow-moving, gigantic Whale in the distance. Speed up your team's knowledge journey with Waybook.
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4.9 / 5
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Discover the power of seamless teamwork superior knowledge management

Compare Waybook vs. Whale



Whale offers a user-friendly interface, though new users may need a brief familiarization period.
Waybook's user-friendly and instinctive interface requires no technical know-how or training.


Whale provides some customization via templates, yet it might not match Waybook's extensive customization options, potentially limiting your content's uniqueness.
Waybook's knowledge base can be completely tailored to align with your organization's specific needs, granting you full control over content design and organization.


Whale does not offer interactive training content, possibly requiring team members to learn through trial and error.
Waybook's immersive training content empowers team members to rapidly acquire new skills, enhancing productivity and performance.

Interactive Training

Whale provides basic analytics functionality, but it may not offer the same advanced insights as Waybook, possibly limiting your ability to gain a comprehensive understanding.
Waybook's comprehensive analytics provide invaluable insights into your team's platform usage, enabling identification of knowledge gaps and improvement of training efforts.


Whale primarily emphasizes collaboration, yet it might not provide the dedicated tools tailored for knowledge management found in Waybook.
Waybook's collaborative tools foster real-time teamwork, enabling effortless article collaboration and feedback sharing, amplifying productivity.


Whale also integrates with other tools, but its integration range might not be as extensive as Waybook's, which could impact your ability to integrate knowledge management effectively.
Waybook seamlessly integrates with various tools, such as Slack, Jira, and Trello, ensuring seamless knowledge management integration with your existing workflow.


Whale offers security features, but it might not provide the same advanced and comprehensive security measures as Waybook, which could potentially compromise the safety of sensitive information.
Waybook's cutting-edge security features, including two-factor authentication and data encryption, ensure utmost protection of your organization's sensitive data.


A cutting-edge training & documentation platform to systematize your business.

Unparalleled Knowledge Management

Set Sail for Success with Intuitive Interface

Navigate effortlessly through our user-friendly and intuitive interface, requiring no technical expertise. Experience the ease of knowledge management like never before.

Build your Waybook now
Tailored Solutions that Steer Your Course

Chart Your Own Path with Customization

Gain complete control over content design and organization. Tailor the platform to reflect your unique brand identity and workflows.

Build your Waybook now
Smooth Sailing to Enhanced Performance

Empower Your Crew with Interactive Training

Equip your crew with new skills swiftly, maximizing productivity and performance. Foster a culture of continuous learning and growth.

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Charting Progress with Actionable Insights

Gain a Competitive Edge With Detailed Analytics

Navigate the waters of knowledge gaps, optimize training efforts, and steer your organization towards peak efficiency.

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Unleash Collective Wisdom

Sail towards productivity as your team collaborates effortlessly on articles and shares valuable feedback.

Build your Waybook now


Packed with useful features & supported by a world class team.
Unlimited subjects, documents & steps
Full image & video embed functionality
Content tests & assessment
Customizable branding
You own custom domain (CNAME)
Process templates library
Repeatable checklists
Code snippets
Add GIFs with Giphy
1000s of royalty free images - Unsplash
Embed Google maps, docs & spreadsheets
3000+ integrations with Zapier
PDF import and export
Revision history
Undelete, trash & autosave
Drag & drop everywhere
Record & edit screen recording: free tool
Powerful content editor
Smart document update notifications
Reader status & progress tracking
Advanced search functionality
Bookmarked documents
Multilayer team & access permissions
Fast search
Audit trail
GDPR Compliant
Single Sign On (SSO)

Not sure where to start from with Waybook?

Phone Manner
Use this template for a clear and consistent telephone mannner
1. Check enquiry sources
2. Our contact information
3. Greeting callers
4. Answer with a smile
Use this template to assemble an appealing product listing
1. Your online store
2. Your new product
3. Product price
4. Calculate shipping
Use this template to promote the the culture of your organization
1. Employment basics
2. Code of conduct
3. Compensation & Development
4. Benefits & Perks
Use this template to describe how you evaluate and reward employees
1. What is good performance?
2. Periodical reviews
3. Rewards
4. Training
Use this template to provide a framework for your SOPs
1. Overview
2. Purpose
3. Scope
4. Responsibilities
Use this template when onboarding new employees to your company
1. Introduction
2. Company policy checklist
3. Paperwork checklist
4. Training checklist
Use this template for designing an engaging training track  
1. Training goals
2. Training targets
3. Training content
4. Training subject test
Use this template to list the tools you're using for prospecting
1. Pipedrive
2. Lemlist
1. Greeting callers
1. Greeting callers
Use this template to list the tools you're using for Business Intelligence
1. Microsoft Power BI
2. Looker
1. Greeting callers
1. Greeting callers
Use this template to list the tools you're using for Customer Service
1. Intercom
2. Stripe
1. Greeting callers
1. Greeting callers
& Growth
Use this template for a clear and consistent telehphone mannner
1. Greeting callers
1. Greeting callers
1. Greeting callers
1. Greeting callers
Billing &
Use this template to introduce your team to your payment platform
1. Introduction
2. Updating plans
1. Greeting callers
1. Greeting callers
Document how to respond to frequently asked questions
1. What's being asked
2. Which saved message to use
1. Greeting callers
1. Greeting callers
Help your support team understand how they should talk about you
1. The key benefits
2. The product/service
1. Greeting callers
1. Greeting callers
Start with templates
Waybook customer Sean rates Waybook 5 stars
Sean Williams
Waybook Quotation mark
This takes care of everything I've been wanting to accomplish as a place to organize trainings and SOPs.
Mike Waybook Customer testimonial picture
Waybook Quotation mark
Love that I can put together a Business Playbook with Waybook.
Waybook Quotation mark
Very easy to use, for me and my team. It is very user friendly, I like its search engine and the way you can organize everything.

Frequently asked questions

How do I set permissions in Waybook?

You have full control over which subjects your teammates can access and set permissions accordingly; these can be no access, read, edit and publish.

How should I get started with Waybook?

When you register for your Waybook, you will automatically have access to our ‘Start with Waybook’ subject, which will give you all of the essential knowledge to get going. You will also have the option of starting with a templated structure for SOP and document inspiration.

Do you support integrations like Google Docs, Dropbox, Slack etc.?

Yes! You can import images and attach files directly from Dropbox, Gdrive and more. Google Docs, sheets & Airtables can be embedded directly into Waybook Docs. Plus you can connect your Waybook to Slack and more than 3000 other tools using our Zapier integration.

Can I custom brand Waybook for my business?

Yes! You can set your own colours and logo to make Waybook your own. Pick your own subdomain like mycompany.waybook.com or use our CNAME feature to connect your own fully custom domain.

What's unique about Waybook and what makes it different from other ways of sharing information?

Here are just a few things that set Waybook apart from our competitors:
✨ An intuitive content structure created by process experts
✨ Powerful text editor to create rich and engaging content
✨ Ability to track read views and progress
✨ Tests and assessments to confirm knowledge consumption

What is Waybook's backup process?

Waybook has several policies designed to ensure your data is always safe.

All data is replicated to a secondary database, so that in the event our primary database fails, we can get you back online instantly with no data lost. Alongside that, our database is automatically backed up every hour to a geographically separate data center, with all backups retained for 30 days.

Finally, because Waybook is paranoid about making sure all your data is safe, we take our own backups which are encrypted and stored off-site with a completely separate service provider. This means that our current hosting provider could suffer a complete outage and we would still be able to provide access to your data.

Beyond data, Waybook has a tried-and-tested disaster recovery process in place. Our infrastructure is defined via code, meaning we can recreate all of our servers in a matter of hours if needed. You entrust us with your data, and we've spent the last decade making sure we have robust and resilient systems in place to keep it safe.

3,000 companies and 60,000 people onboard, train and grow faster with Waybook

Create your Waybook now
4.9 out of 5
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